Minutes of the 2008 Annual Meeting
ARRL Board of Directors
January 18-19, 2008

Summary Agenda

1. Roll Call
2. Moment of Silence
3. Courtesies
4. Consideration of the Agenda for the meeting
5. Elections
6. Consent Agenda
7. Consideration of items removed from Consent Agenda
8. Consideration of amendments to Articles of Association and Bylaws
9. Consideration of recommendations of Standing Committees
10. Consideration of additional recommendations as contained in reports
11. Appointment of committees for 2008
12. Directors' motions
13. Any other business

1. Pursuant to due notice, the Board of Directors of the American Radio Relay League, Inc. met in annual session at the Houston Marriott North at Greenspoint, Houston, Texas, on Friday, January 18 and Saturday, January 19, 2008. The meeting was called to order at 9:00 AM CST January 18 with President Joel Harrison, W5ZN, in the Chair and the following Directors present:

Bill Edgar, N3LLR, Atlantic Division
George R. Isely, W9GIG, Central Division
Jay Bellows, K0QB, Dakota Division
Henry Leggette, WD4Q, Delta Division
Jim Weaver, K8JE, Great Lakes Division
Frank Fallon, N2FF, Hudson Division
Bruce Frahm, K0BJ, Midwest Division
Tom Frenaye, K1KI, New England Division
Jim Fenstermaker, K9JF, Northwestern Division
Bob Vallio, W6RGG, Pacific Division
Dennis Bodson, W4PWF, Roanoke Division
Gregory A. Sarratt, W4OZK, Southeastern Division
Dick Norton, N6AA, Southwestern Division
Coy Day, N5OK, West Gulf Division

Also present without vote were Kay C. Craigie, N3KN, First Vice President; Rick Roderick, K5UR, Vice President; Rod Stafford, W6ROD, International Affairs Vice President; James McCobb, K1LU, Treasurer; David Sumner, K1ZZ, Executive Vice President/Chief Executive Officer and Secretary; Chief Technology Officer Paul Rinaldo, W4RI; Chief Operating Officer Harold Kramer, WJ1B; Chief Financial Officer Barry J. Shelley, N1VXY, and Chief Development Officer Mary M. Hobart, K1MMH.

Also in attendance at the invitation of the Board as observers were Radio Amateurs of Canada (RAC) President David Goodwin, VO1AU/VE3AAQ and the following Vice Directors: Tom Abernethy, W3TOM, Atlantic Division; Howard Huntington, K9KM, Central Division; Greg Widin, K0GW, Dakota Division; Karl Bullock, WA5TMC, Delta Division; Gary L. Johnston, KI4LA, Great Lakes Division; Joyce Birmingham, KA2ANF, Hudson Division; Clifford H. Ahrens, K0CA, Midwest Division; Mike Raisbeck, K1TWF, New England Division; William J. "Bill" Sawders, K7ZM, Northwestern Division; Andy Oppel, N6AJO, Pacific Division; Patricia M. Hensley, N4ROS, Roanoke Division; Dwayne Allen, WY7FD, Rocky Mountain Division; Nelson E. "Sandy" Donahue, W4RU, Southeastern Division; Martin Woll, N6VI, Southwestern Division; and Dr. David Woolweaver, K5RAV, West Gulf Division. Also present were General Counsel Christopher D. Imlay, W3KD; Membership and Volunteer Programs Manager David Patton, NN1N; and Past Director Frank Butler, W4RH.

Regrets were received from Rocky Mountain Division Director Brian P. Mileshosky, N5ZGT, at being unable to attend. Mr. Allen assumed the place at the Board table, with voice and vote, for the Rocky Mountain Division.

2. The assembly observed a moment of silence in recollection of Radio Amateurs who have passed away since the previous Board meeting, especially Thomas B. Atkins, VE3CDM; John Fisher, K2JF; Warren Frain, K5PPG; Stuart B. Leland, W1JEC; Donald L. Mathis, KB5YAM; Hiram Percy Maxim II; Eddy Pollock, W6LC; David Ranney, KT0R; Melville Shavelson, W6VLH; Frank Stilwell, WB8OFR; Douglas E. Williams, KD9Q; William C. Zellers, WA4FKI; and Norman Zoltack, K3NZ.

3. President Harrison invited the respective Directors to introduce two new Vice Directors attending for the first time, Mr. Widin of the Dakota Division and Mr. Woll of the Southwestern Division. He then introduced Mr. Sarratt as the newly elected Director of the Southeastern Division and Mr. Allen as the newly elected Vice Director of the Rocky Mountain Division.

4. Mr. Goodwin delivered greetings from RAC. He commented on the longstanding relationship between ARRL and RAC and noted the operation of VO1ARES in 2007 in which ARRL President Harrison and RAC President Earle Smith, VE6NM participated.

5. Mr. Frenaye, as President, reported on the activities of the ARRL Foundation. There were $60,000 in scholarships awarded in 2007, and three new scholarships added. The Foundation's assets amount to approximately $2.4 million, of which most supports the scholarship program. He thanked the Foundation's Directors for their hard work and noted that the number of deserving scholarship applicants greatly exceeds the number of scholarships that are available.

6. On motion of Mr. Vallio, seconded by Mr. Leggette, the agenda for the meeting was ADOPTED.

7. At this point, Vice President Craigie assumed the Chair and opened nominations for the office of President. Mr. Isely nominated Mr. Harrison. On motion of Mr. Bodson, seconded by Mr. Frahm, it was VOTED to close nominations. The Chair declared Mr. Harrison elected as President (Applause).

8. Mr. Harrison returned to the Chair and opened nominations for the office of First Vice President. Mr. Edgar nominated Mrs. Craigie. On motion of Mr. Day, seconded by Mr. Vallio, it was VOTED to close nominations. The Chair declared Mrs. Craigie elected as First Vice President (Applause).

9. The Chair opened nominations for the office of an additional Vice President. Mr. Isely nominated Mr. Roderick. Upon motion of Mr. Bodson, seconded by Mr. Vallio, it was VOTED to close nominations. The Chair declared Mr. Roderick elected as an additional Vice President (Applause).

10. The Chair opened nominations for the office of International Affairs Vice President. Mr. Vallio nominated Mr. Stafford. On motion of Mr. Bellows, seconded by Mr. Leggette, it was VOTED to close nominations. Mr. Stafford was declared elected as International Affairs Vice President (Applause).

11. The Chair opened nominations for the office of Treasurer. Mr. Vallio nominated Mr. McCobb. On motion of Mr. Bodson, seconded by Mr. Edgar, it was VOTED to close nominations, whereupon the Chair declared Mr. McCobb elected as Treasurer (Applause).

12. The Chair opened nominations for the office of Executive Vice President/Chief Executive Officer. Mr. Isely nominated Mr. Sumner. On motion of Mr. Day, seconded by Mr. Vallio, it was VOTED to close nominations, whereupon the Chair declared Mr. Sumner elected as Executive Vice President/Chief Executive Officer (Applause).

13. The Chair opened nominations for the office of Secretary. Mr. Frenaye nominated Mr. Sumner. On motion of Mr. Vallio, seconded by Mr. Edgar, it was VOTED to close nominations, whereupon the Chair declared Mr. Sumner elected as Secretary (Applause).

14. The Chair opened nominations for the office of Chief Technology Officer. Mr. Bodson nominated Mr. Rinaldo. On motion of Mr. Vallio, seconded by Mr. Isely, it was VOTED to close nominations, whereupon the Chair declared Mr. Rinaldo elected as Chief Technology Officer (Applause).

15. The Chair opened nominations for the office of Chief Operating Officer. Mr. Isely nominated Mr. Kramer. On motion of Mr. Fenstermaker, seconded by Mr. Edgar, it was VOTED to close nominations, whereupon the Chair declared Mr. Kramer elected as Chief Operating Officer (Applause).

16. The Chair opened nominations for the office of Chief Financial Officer. Mr. Bellows nominated Mr. Shelley. On motion of Mr. Edgar, seconded by Mr. Day, it was VOTED to close nominations, whereupon the Chair declared Mr. Shelley elected as Chief Financial Officer (Applause).

17. The Chair opened nominations for the office of Chief Development Officer. Mr. Frenaye nominated Ms. Hobart. On motion of Mr. Edgar, seconded by Mr. Isely, it was VOTED to close nominations, whereupon the Chair declared Ms. Hobart elected as Chief Development Officer (Applause).

18. The Chair opened nominations for Director members of the Executive Committee for one-year terms. Mr. Isely nominated Mr. Day, Mr. Edgar, Mr. Frenaye, and Mr. Fallon. Mr. Day nominated Mr. Isely. Mr. Edgar nominated Mr. Leggette. On motion of Mr. Isely, seconded by Mr. Vallio, it was VOTED to close nominations. An election being required, the Chair appointed Vice Directors Ahrens, Raisbeck and Hensley to serve as Tellers. The Tellers collected the ballots and found 14 votes for Mr. Day, 13 votes for Mr. Edgar, 13 votes for Mr. Frenaye, 11 votes for Mr. Leggette, 9 votes for Mr. Isely, and 7 votes for Mr. Fallon, whereupon the Chair declared Mr. Day, Mr. Edgar, Mr. Frenaye, Mr. Leggette, and Mr. Isely elected as Executive Committee members (Applause).

19. At this time Mr. Frenaye nominated Mr. Butler for the office of Honorary Vice President and presented his qualifications. He noted that Board procedures call for notice of such a nomination to be circulated 60 days in advance. On motion of Mr. Isely, seconded by Dr. Weaver, it was unanimously VOTED to waive the advance notice requirement. On motion of Mr. Edgar, seconded by Mr. Fallon, it was unanimously VOTED to close nominations. On motion of Mr. Vallio, seconded my Mr. Fallon, it was unanimously VOTED to declare Mr. Butler elected by acclamation (Standing Ovation).

20. On motion of Mr. Frenaye, seconded by Mr. Isely, the following were elected as Directors of the ARRL Foundation for three-year terms: Mr. Fenstermaker, Mr. Frahm, and Mr. Eugene Hastings, W1VRK (Applause).

21. On motion of Mr. Vallio, seconded by Mr. Bodson, the Board APPROVED the following items listed on the Consent Agenda:

  1. Approval of Minutes of 2007 Second Meeting
  2. Receipt of officers' reports
  3. Receipt of Legislative Relations report
  4. Receipt of committee and coordinator reports

22. Mr. Harrison expanded upon his written report with regard to procedures for upcoming elections for IARU President and Vice President. He is considering ways of improving communication with members to increase understanding of the Board's decision-making processes. The Board was in recess from 10:04 until 10:28 AM.

23. Mr. Imlay updated the Board on the status of matters under the purview of the General Counsel.

24. By request, Mr. Shelley answered questions about his written report. While final figures are not yet available, ARRL's financial performance during 2007 was slightly better than expected.

25. By request, Mr. Edgar presented the final report of the Ad Hoc Background Investigation Committee. He reported that there is no Statement of Understanding with the American Red Cross (ARC) at this time, since the previous SOU expired in September 2007. The Committee has communicated to ARC that there are still conflicts with the ARC's background investigation policy as compared to the published statements of its online background investigation contractor. President Harrison has written to ARC, but as yet there has been no response. The Board was in recess for luncheon and a group photograph from 11:58 AM until 1:23 PM, when the Board reconvened with all persons hereinbefore mentioned.

26. Mr. Edgar moved, seconded by Mr. Frenaye, that Bylaw 5 be deleted effective January 1, 2009 as recommended by the Administration and Finance Committee. This would have the effect of eliminating the dues rate concession that is available to members who have reached the age of 65. After discussion, a roll call vote being required with a minimum of 10 affirmative votes needed for adoption, the motion was ADOPTED with 12 affirmative votes. All Directors voted in favor except Messrs. Allen, Sarratt and Norton, who voted opposed.

27. Mr. Frenaye, as Chairman, presented the 2008-2009 Plan as recommended by the Administration and Finance Committee. He outlined plans to begin a redesign of the ARRL Website and for capital upgrades and maintenance at W1AW. On his motion, seconded by Mr. Edgar, it was unanimously VOTED that the ARRL, Inc. 2008-2009 Plan as recommended by the Administration and Finance Committee is adopted.

28. Mr. Bellows, as Chairman, presented the recommendations of the Programs and Services Committee. He noted that the VHF/UHF Advisory Committee had been very active and extraordinarily responsive over the last six months, and added that the Contest and DX Advisory Committees would receive assignments shortly.

On motion of Mr. Bellows, seconded by Mr. Frahm, it was VOTED that the following resolution be adopted:

WHEREAS the VHF/UHF Advisory Committee was created by the ARRL Board of Directors in July 2005 (Minute 37); and

WHEREAS, the VUAC was created in recognition of the fact that VHF/UHF contesting issues are markedly different than HF contesting issues due to the unique aspects of VHF and UHF propagation and the impact of geography and population-density differences; and

WHEREAS, the VUAC was created for a period of three (3) years; and

WHEREAS, the VUAC was not actually established until early 2006; and,

WHEREAS, the VUAC has been extremely active and effective in addressing several long-standing contesting issues in the VHF/UHF community; and

WHEREAS, deliberations of the VHF/UHF subcommittee made clear that significant issues involving contesting remain in the VHF/UHF community. In order to most effectively address the manner of resolving these matters, the Programs and Services Committee recommended that the term of the VUAC be extended for an additional two (2) years.

THEREFORE, the term of the ARRL VUAC (VHF/UHF Advisory Committee) is hereby extended for an additional two (2) years.

29. Mr. Bellows presented a progress report on the committee's study of Section Governance as directed at Minute 32 of the July 2007 Board Meeting. On his motion, seconded by Mr. Frenaye, it was VOTED that Rule 8 of the Rules and Regulations of the ARRL Field Organization is amended by adding "Assistant Section Emergency Coordinator" to the list of authorized section-level appointments. The Manager, Membership and Volunteer Programs is authorized to develop and implement terms of reference for this position.

30. On motion of Mr. Bellows, seconded by Mr. Leggette, it was VOTED that Rule 9 of the Rules and Regulations of the ARRL Field Organization is amended by adding "Assistant District Emergency Coordinator" to the list of authorized field organization appointments. The Manager, Membership and Volunteer Programs is authorized to develop and implement terms of reference for this position. The Board was in recess from 2:50 until 3:28 PM.

31. Continuing with the consideration of committee recommendations, on motion of Mr. Edgar, seconded by Mr. Fallon, it was VOTED that the following resolution be adopted:

WHEREAS the Ad Hoc Background Investigation Committee has provided its final report;

THEREFORE BE IT RESOLVED that the committee is discharged and the credentialing opportunities and the memorandum of understanding renewal with the American Red Cross be referred to the Programs and Services Committee and staff subject to the policies of the ARRL Board of Directors.

32. On motion of Mrs. Craigie, seconded by Mr. Bellows, it was VOTED that the documents on confidentiality, discoverability, and relations with the Headquarters Staff prepared by the ad hoc committee on handling of confidential information shall be added to the Director's Workbook.

33. On motion of Mrs. Craigie, seconded by Mr. Bellows, it was VOTED that having completed its task, the ad hoc committee on handling of confidential information is discharged.

34. Proceeding to Directors' motions, on motion of Mr. Edgar, seconded by Mr. Leggette, it was VOTED that the ARRL Board of Directors affirms its support for the retention of double-sideband AM as a permitted emission in the Amateur Radio Service.

35. On motion of Mr. Vallio, seconded by Mr. Bellows, it was VOTED that the following resolution be adopted:

WHEREAS every member of ARRL should have the opportunity to cast a vote in ARRL elections in their Section or Division; and

WHEREAS the members of the Pacific Section of the Pacific Division of ARRL have from time to time experienced delays in receiving ARRL mailings bulk-mailed from the mainland to Hawaii and the US Pacific Island Territories, not experienced by members in other Sections; and

WHEREAS untimely delay in the receipt of ballots in Section and Division elections by ARRL members in the Pacific Section could effectively disenfranchise them as voting members of ARRL;

NOW THEREFORE ARRL Staff is directed to send all ARRL election ballots intended for ARRL Pacific Section Members via First Class US Mail.

36. Mr. Bodson MOVED that the ARRL petition the FCC for increased CW allocation for Advanced Class licensees, but the motion FAILED for lack of a second. The Board was in recess from 3:55 PM until 9:14 AM Saturday, January 19, 2008, reconvening with all persons as hereinbefore mentioned except Dr. Weaver who was ill. Mr. Johnston took his place at the table, with voice and vote, for the Great Lakes Division.

37. At this point, Mr. Harrison announced committee appointments as follows: Administration and Finance: Directors Fenstermaker, Chairman; Weaver, Bellows, Bodson, Mileshosky, Vice Director Ahrens, and Treasurer McCobb. Programs and Services: Directors Frahm, Chairman; Sarratt, Norton, Vallio, Fallon, and Vice Director Huntington. Ethics and Elections: Directors Day, Chairman; Fallon and Sarratt. Technology Task Force: Vice Director Bullock, Chairman; Director Norton, Vice President Craigie, and Chief Technology Officer Rinaldo. Ad-Hoc Scouting: Director Mileshosky, Chairman; Directors Edgar and Fenstermaker, and Larry Wolfgang, WR1B staff liaison. Ad Hoc Committee on the ARRL Foundation: Vice President Roderick, Chairman; Directors Frenaye and Fenstermaker, Mr. Sumner and Ms. Hobart. He also announced the following appointments of Chairmen and Liaisons: Public Relations: Bill Morine, N2COP, Chairman; Vice Director Hensley, Board Liaison. Historical: Vice Director Johnston, Chairman. Legal Defense & Assistance Committee: Director Bellows, Chairman. Electromagnetic Compatibility: Director Bodson, Chairman. Bandplanning: Vice President Roderick, Chairman. RF Safety: Greg Lapin, N9GL, Chairman. VHF/UHF Advisory: Lauren Libby, W0LD, Chairman. DX Advisory: Bob Allphin, K4UEE, Chairman. Contest Advisory: Chairman to be named later. Amateur Radio Direction Finding Coordinator: Joe Moell, K0OV.

38. On motion of Mr. Isely, seconded by Mr. Fallon, it was VOTED that the following resolution be adopted:

WHEREAS, a group of dedicated 6-meter-band operators has created, documented, and specified an award for working all 488 grid squares within the continental United States, and

WHEREAS, this group has presented this information to ARRL for the purpose of sponsoring this award as a logical capstone to the VUCC program, and

WHEREAS, it is believed that confirming QSOs with all 488 USA grid squares was accomplished only by the late Mr. Fred Fish, W5FF;

NOW, THEREFORE, BE IT RESOLVED, that the ARRL establish the Fred Fish Memorial Award, and

FURTHERMORE, that this dated and serial-numbered award be given to any amateur radio operator who confirms on 6 meters all 488 grids of the contiguous states, and

FURTHERMORE, that the #1 award be issued posthumously to Fred Fish, W5FF, and presented to his wife Lee Fish, K5FF.

39. On motion of Mr. Frahm, seconded by Mr. Frenaye, it was unanimously VOTED that the following resolution be adopted:

WHEREAS, the ARRL and the Radio Amateur Satellite Corporation (AMSAT) have enjoyed a mutually supportive relationship since AMSAT's founding in 1969, and

WHEREAS, AMSAT has been the principal initiator of projects in the amateur-satellite service, and

WHEREAS, AMSAT continues to play a key role in significantly advancing the state of the art in space science, space education, and space technology, and

WHEREAS, AMSAT is in consultation with Intelsat regarding an application of an Intelsat platform carrying amateur satellites into geostationary orbit, with potential benefits for emergency communications,

NOW THEREFORE BE IT RESOLVED, that the ARRL Board of Directors in meeting assembled, Houston, Texas, January 19, 2008, hereby expresses its support for AMSAT's initiative with Intelsat and its hope that the long-sought goal of geostationary amateur satellites finally may be realized.

40. On motion of Mr. Frenaye, seconded by Mr. Norton, it was VOTED that the following resolution be adopted:

WHEREAS, in January 2001 the ARRL Board of Directors created an ad hoc committee to solicit membership input on the band plan for 160 meters and to provide recommendations for any changes to the Board; and

WHEREAS, the committee received comments from hundreds of radio amateurs and crafted recommendations based on those comments; and

WHEREAS, the Board adopted these recommendations at its July 2001 meeting; and

WHEREAS, the resulting voluntary band plan is well accepted by radio amateurs throughout the United States and is observed with only occasional exceptions; and

WHEREAS, there is no reason to consider further revisions to the band plan for 160 meters at this time;

NOW, THEREFORE BE IT RESOLVED by the ARRL Board of Directors in its meeting assembled, Houston, Texas, January 2008, that the ARRL band plan for 160 meters as adopted in July 2001 is hereby reaffirmed without change.

41. On motion of Mr. Fenstermaker, seconded by Mr. Edgar, it was VOTED that the following resolution be adopted:

WHEREAS, the ARRL and Boy Scouts of America (BSA) have mutually supportive goals and where these goals include and are not limited to: Education, development of skills, leadership, emergency preparedness and awareness; and

WHEREAS, no specific agreement is in place between ARRL and BSA;

NOW, THEREFORE BE IT RESOLVED that the ARRL engage in discussions with BSA leading to a formal and mutually supportive relationship.

42. On motion of Mr. Bellows, seconded by Mr. Johnston, it was unanimously VOTED that the following resolution be adopted:

WHEREAS, Alyssa Ivanson of WANE-TV was responsible for producing and reporting a television story of the efforts of Emery McClendon, KB9IBW to create and promote Amateur Radio Military Appreciation Day; and

WHEREAS, the presentation of this story was particularly effective is bringing public attention to Amateur Radio because KB9IBW traveled to Washington, D.C. and was able to meet with First Lady Laura Bush as part of his promotion of Amateur Radio; and

WHEREAS, this story and the efforts of Alyssa Ivanson represent the quality of journalism and appreciation of Amateur Radio in the best tradition of the late Bill Leonard, W2SKE;

NOW, THEREFORE, THE ARRL BOARD OF DIRECTORS, at the recommendation of the ARRL Public Relations Committee, awards the 2007 Bill Leonard, W2SKE, Professional Media Award to Alyssa Ivanson, of WANE-TV News, Fort Wayne, Indiana (Applause).

43. The Board was in recess from 10:04 until 11:38 AM to give the new committees an opportunity to meet and organize their work for the coming year. After hearing oral reports of these discussions the Board was in recess for luncheon from 12:01 until 1:23 PM, when the Board reconvened with all persons present as hereinbefore mentioned except Dr. Weaver. At this point the President presented certificates of office to recently elected Directors and Vice Directors. There being no further business, those present were invited to make informal closing comments.

44. On motion of Mr. Sarratt, seconded by the entire assembly, the following resolution was unanimously adopted:

WHEREAS, the Annual meeting of the ARRL Board has been conducted efficiently and effectively due in great measure to the diligence of staff;

THEREFORE BE IT RESOLVED that the Board thanks staff and most especially recognizes Lisa Kustosik, KA1UFZ, for supporting our deliberations and arranging a comfortable and pleasant venue for this Meeting (Applause).

The meeting was adjourned at 2:43 PM. (Time in session: 7 hours, 1 minute.)

Respectfully submitted,
David Sumner, K1ZZ, Secretary